Screenings & Movie Nights
Screening a movie or documentary can help draw awareness on your campus to a specific aspect of a pro-life issue. And who doesn’t love the opportunity to watch a good movie? Some documentaries, such as those related to gendercide, might also attract students who may not have ever heard of the pro-life club before, if advertised well!
This outline is focused on organizing public presentations for the larger student body, but you can also organize a more informal fun movie night for your club.
What You Need
People: 3 people to run the event, a couple more to advertise/set-up
Cost: $50-$200, depending on the licensing fee* and the cost of printing promotional materials to advertise.
*Licensing fees are required for public showings of a movie/documentary. You should be able to find out the cost through the movie/documentary website.
Steps to Success:
- 1) Determine who your audience is. You can host a public event for anyone in your school or you can make it a private presentation for your club. This will drastically change the amount of work you have to do with advertising and could substantially impact your costs.
- 2) Determine the documentary you’d like to watch and obtain the licensing fee. This could take several weeks, so we’d recommend looking into arranging this at least two months in advance. Talk to your NCLN Campus Coordinator about the movie you’re interested in (or ask for their recommendations), as another club may have already screened this film and have the information you need.
- 3) Book space on campus with a large screen and projector that can seat over 100 people. Consider open spaces on campus, such as an atrium within the student centre, in order to make this an open-concept event, which can better reach your target audience. [For more information on open-concept events, click here:] Book the space starting an hour before you’re scheduled to start and a half an hour after your scheduled to end, so as to give you time for set-up and takedown.
- 4) Design a pamphlet and poster: clearly communicate the time and location of the screening. If you need help with this, consider contacting Kathleen at firstname.lastname@example.org.
- 5) Advertise to your club and the student population. (Click here for more on successful advertising!)
- 6) Book and schedule regular leafleting and Outreach Table sessions in the weeks leading up to the event, so as to reach out to the student body about the issue as well as advertise the screening.
- 7) Write introductory and closing statements for the screening. Include your club’s mission, why you are running this event, a synopsis of the documentary, and your appreciation for the speaker and audience members attending. Be sure to point out that there will be club members at the information table after the screening available to answer any questions, and that attendees can sign up for your club’s emailing list or visit your blog if they want to hear about your future events. (This can be assigned to the club president, vice-president, or a member responsible for communications.)
- 8) A day or two before the screening, ensure you have your room booking confirmation and licensing agreement printed off.
- 9) Get to the space at least an hour before the screening and ensure all the equipment is in place.
- 10) Place posters on the doors and signs near the entrances of the building if need be to direct people to the location.
- 11) Assign two friendly, smiling club members to welcome people.
- 12) Share your prepared introduction.
- 13) Have the screening.
- Note: you can also have a panel or time for Q & A after the screening, depending on the documentary. If you do have a panel, you will be welcoming a speaker [see document on Presentations for more information].
- 14) Have a club member assigned to taking pictures throughout the event. Share on social media (be sure to tag NCLN!).
- 15) Share your prepared conclusion and then mingle with attendees after the event to share about the club and answer any questions.
- 16) Clean up the room and leave it better than you found it.
- 17) Debrief with members at the next meeting after the event and take notes. Outreach Debrief
- Write a thank you note for the speaker(s), if a panel accompanied the documentary, and send it with a cheque of the requested honorarium.
- 18) Let NCLN know how the event went.