1 Million and 1 Reasons to Have Weekly Planning Meetings

Rebecca Richmond, Executive Directorplanning meetings meme

A look of horror is sometimes what I get when I give pro-life campus leaders a critical recommendation for improving their club – both in the sense of developing a larger club membership AND in terms of effectiveness on campus: weekly planning meetings. I can imagine what’s running through their minds:

“club planning meetings are long and exhausting and I don’t have any more time and everyone’s already overwhelmed and people forget about meetings and wouldn’t it be easier to do it all over email anyway and…this will never work.”

But hear me out: from personal experience and from years of experience with students nationally, I can tell you that they will actually make your life easier, not harder. And they work. And when there are 300 pre-born lives being destroyed through abortion daily, a weekly meeting doesn’t seem like that big of a sacrifice.

 But if you need some compelling reasons to convince your fellow club members of the need for weekly planning meetings, we’ve got you covered:

(1) Consistency Cuts Down on the Time You Spend Organizing Meetings:

 Does it sometimes seem like it takes eons to organize a meeting with your team members? And then half the people forget and don’t even show up? Weekly meetings helps cut down organizing time AND people are less likely to forget.

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The Amazing Doodle Tool!

Because, if you’re meeting at the same time and the same location every week, it becomes a regular part of their schedule, like a class or extracurricular activity. And it saves time because you don’t have to deal with massive email threads every couple weeks to figure out a meeting time/date! Depending on your school’s set-up, you might even be able to book that timeslot/location one time for the entire semester!

Organize the weekly meetings in advance by having the club secretary set-up a Doodle, the club exec members can fill in their availability according to their class schedule, and you can find the best time for the most amount of people. Then stick to that time/day/location for the rest of the semester!

* Extra tip: One student leader recommends texting members before the weekly meeting. It “reminds your members that they are important as you’re reaching out to them to check if they’re coming.”

(2) Delegating tasks is easier and tasks actually get done:

 It’s much much easier to divvy up tasks during a group discussion in-person, rather than over email. And consider when people (including yourself) actually do the tasks they were delegated – probably the day before, morning of, or 5 minutes before the meeting. So, if you’re meeting weekly, generally speaking, tasks are going to get done on a weekly basis at the very least. Planning, staying on top of your activities, and seeing your goals become realities depend on work getting done regularly (weekly!).

(3) More fun: 

Seriously. If you’re meeting weekly, your meetings are going to be shorter (in most cases, keep it under an hour!), less frustrating, and less overwhelming. Your weekly meeting should feel like a boost to your week as you reconnect with your team members, encourage one another in your pro-life mission (both in terms of your club activities and in your classes, among your friends, etc.), and feel a sense of accomplishment as you stay on track with your goals.

(4) It actually works:

In my own experience and in the experience of students we’ve worked with nationwide, weekly meetings actually work. Every time a club has started weekly meetings, good things happen. But don’t take my word for it, or the rest of the NCLN staff members’ word, or the word of other student leaders – just try it. Contact your NCLN Campus Coordinator with any questions you might have about running weekly meetings or even have us Skype in on some of your meetings for 10-20 minutes to help out with planning, give feedback, and answer questions!

(5, 6, 7, 8, 9, 10…..a million…and 1) It’s worth it:

We’re all busy people, balancing school with part-time jobs, family, friends, and extra-curriculars. But if we know that 100,000 abortions are taking place in Canada each year, if we know that our age demographic is undergoing the most abortions in Canada, if we know that our universities matter in terms of building a true Culture of Life, then taking an hour each week to unite as a team and work on making a difference is not too much to ask.

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