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NCLN Staff’s 5 Favourite Tools for Personal & Group Organization

girl studying

Rebecca Richmond, Executive Director

We all know that time management and organization are critical life skills. What we also should remember is that they can also be critical life-saving skills, because they allow us to have a successful pro-life presence on campus.

Different strategies and tools work for different people (and we’d love to hear about your best tips and tricks), but the staff of NCLN have a few favourite online tools that help our team members stay on track individually and (though we’re separated by 3 provinces) collaborate and get projects done together.

And did we mention that these are all FREE online tools?

(5) Evernote

Great for keeping organized class notes or club notes or any kind of notes. These notebooks are your new best friend. Download the app for your laptop, tablet, and smartphone (or log in online) and your synchronized notebooks are available wherever you need it. New features include being able to share notebooks and send chats within the app.

(4) Doodle 

You’ve probably heard us recommend Doodle before. It’s an incredibly simple scheduling tool that allows you to find the best time for your team to meet up. We use it for board, committee, and student meetings and we know of student groups using it across the nation.

(3) Worklogs/Pomodoro Technique 

Okay, this isn’t technically an online tool, but we have our worklogs as spreadsheets online so…we’re going to include it on the list. Our worklogs are formatted so that our time is divided up by 30 minute segments to allow for 15 minute power work sessions, with recap and review (the Pomodoro technique). We can easily schedule how we want to spend our time in a day, and then update the schedule as we go along to reflect how the time actually was spent. This is helpful for maintaining focus, getting tasks done, and staying on top of projects. Click here for a schedule template!

(2) Google docs, calendars, hangouts

More and more, our staff team using Google docs to collaborate on documents and other apps to stay organized or talk/message each other about projects. It’s an easy way to comment on documents, suggest changes, or just brainstorm together. You can also use a shared folder to keep track of meeting minutes and important club documents that all of the executive members need to access.

(1) Asana

A project management tool, Asana has been very helpful for our team. You can have separate workspaces on personal projects and for your organization or group’s projects. We use it to create timelines for projects and campaigns, assign tasks to specific team members, comment and collaborate on particular issues, and check tasks off as they get done. (And doesn’t it feel great to check things off?!) There’s a lot of functionality in this tool you might enjoy using for your team – check it out.

All in all…

none of these tools will magically turn you into super-disciplined productive machines, and not every day will be as productive as we had hoped (and there is a time and a place for Netflix). But our team has found them helpful and we hope you and your team does too.

 

 

Image by Brian Smith, CC 2.0
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