Leadership transitions are about more than having elections and then moving all of the club materials from the corner of your bedroom to the corner of someone else’s! A successful transition is key to helping the new leaders build off of your successes. The following are a few important items to go over with the new club leaders:
Connect new club leaders to:
- The local community pro-life organizations and leaders (A simple email or a quick visit can go a long way to ensuring they maintain those relationships and know where to go for support.);
- NCLN’s local Campus Coordinator;
- Other clubs that are sympathetic and supportive;
- Any donors who have regularly assisted the club;
- The rest of your club exec!
A Club Executive outing is a great way to build connections (and take a well-needed break from studying for exams!).
HOW-TO’S OF THE SCHOOL
Ensure new leaders know how to:
- Re-apply for club status;
- Create a budget, submit receipts to the student society and receive reimbursements;
- Get posters approved;
- Book tables and events.
Distribute these tasks throughout the club executive. Ideally these types of transitions are done throughout the school year as more experienced club members mentor other students who will take on leadership roles.
HOW-TO’S OF CLUB MANAGEMENT
Ensure new leaders:
- Know how to chair a club meeting (from sending out a club agenda, to keeping the meeting on task, delegating responsibilities, and taking meeting minutes); (President & VP)
- Know how to run the club email account (and discuss email etiquette! For example, always bcc: your contacts when sending a mass email.) (Club secretary + president/VP)
- Review the club constitution and bylaws; (all leaders!)
- Have had the signing authority for the bank account transferred to them and understand the ins and outs about dealing with the bank account. (Club treasurer + either VP or president).
- March for Life: Who’s going? How are you going to get there? And who’s registered for the NCLN Student Dinner?!
- Summer: What should the leaders be doing to prepare for the fall? (club meeting, workshops with NCLN, fundraising letters, pro-life reading)
- Fall semester: What worked well in the past? What are some ideas for next year and how will you accomplish them?
- Club days, university welcome BBQ’s/orientation days: How will you have a pro-life presence at these events?
- NCLN Symposium: Who will you send?
Remember: NCLN and your local Campus Coordinators are here to help with the transition! Be sure to be in touch! We can set up a phone call with you, Skype into a meeting and might even be able to come by in person.